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Day Admission ~ Camping ~ Show Opening Times

July 4, 2015 Comments Off on Day Admission ~ Camping ~ Show Opening Times Visitors

DAY ADMISSION:  Either Saturday 23rd or Sunday 24th September 2017

Adult – £15 per day.

Child – under 16 yrs FREE, proof at the gate may be required.

Pay upon arrival at the gate (CASH ONLY, PLASTIC NOT ACCEPTED)

or

Pay in advance online (credit/debit cards accepted) via TicketSource.

 

PRE-EVENT ‘MIDWEEK’ CAMPING – This is possible from Monday 18th to Thursday 21st September 2017 @ only £10 per vehicle per night, or £5 per night if on two wheels.

In effect this means that on Monday 18th September owners can drive from the LRO Show at Peterborough direct to Stratford-upon-Avon Racecourse, pitch up, then spend the rest of the week soaking up the culture associated with William Shakespeare’s birthplace, not to mention the stunning Tudor architecture of Stratford-upon-Avon.

These pre-event ‘midweek’ camping pitches are available for one or all of the following nights:-

Mon 18, Tues 19, Wed 20 Thurs 21 September 2017 (arrive from 10:00 – 21:00 on whichever day you want).

No need to book in advance, simply pay upon arrival for any pre-event ‘midweek’ camping nights. 

Amenities include toilet & shower blocks (with disabled access), mains drinking water, laundry, elsan chemical waste disposal.

There are no official electric hook-up’s, although battery-charging facilities are possible at the Event Office for wheelchairs, mobility scooters, phones, radios, etc. – ask upon arrival. Also, providing you have the correct cables, we can even replenish your vehicle’s leisure batteries ready for the weekend. Again, please ask upon arrival.

Dogs under control (i.e. leads + clean up!) are always welcome. However, if you have ‘noisy animals’, please inform us upon arrival so a more suitable pitch can be found; this is essential both for you and your neighbours!

It is not possible to book these pre-event ‘midweek’ camping pitches in advance, pay upon arrival. Simply turn up, the camping areas are massive, so running out of space is never a problem.

Upon arrival at Stratford-upon-Avon Racecourse, drive to the centre of the racecourse (follow the yellow signs to the middle of the horse-racing circuit), see an official (hi-vis jacket) who will lead you to your pitch, set-up camp, then simply stroll over and pay at the Event Office (CASH ONLY). Once established on your pitch, you won’t have to move until 16:00 Monday post-event.

PRE-EVENT ‘MIDWEEK’ CAMPING 

2-wheel Pre-event ‘Midweek’ Camping Permit (cycle or motorbike) @ £5.00 per tent, per night. Rider and pilion passenger – free of charge.

4-wheel Pre-event ‘Midweek’ Camping Permit per ground tent/roof tent/4×4/camper/motorhome/ expedition truck @ £10.00 per night. Driver and passengers – free of charge.

NOTE: The cost of Pre-event ‘Midweek’ camping is totally separate to Event ‘Weekend’ Camping at the ADVENTURE OVERLAND SHOW.

 

EVENT ‘WEEKEND’ CAMPING 

There are two types of Event ‘Weekend’ Camping  … ‘2-wheel’ and ‘4-wheel’ versions. These have two price structures, the reason is simple.

2-wheel camping with a small tent often takes up half the space of a 4-wheel camping pitch (4×4 with/without an awning, car & caravan, motorhome, expedition truck), therefore it’s only fair that bikers and cyclists pay a lot less than larger vehicles.

 

EVENT ‘WEEKEND’ CAMPING PERMITS 

Sorry, single night camping is not available for either 2-wheel or 4-wheel camping. This is due to some dishonest individuals at previous events who paid for just Friday night camping and Saturday day admission, yet were still on site Monday morning! Therefore 3-night Event ‘Weekend’ Camping Permits covering Fri-Sun were introduced. So, whether you decide to stay for 1, 2 or 3 nights, it will still cost the same price.

 

2-WHEEL EVENT ‘WEEKEND’ CAMPING PACKAGE (motorbike or cycle)

Rider and pillion passenger:-

1 x 3-night Event ‘Weekend’ Camping Permit  (Fri-Sun) for one bike @ £5

(this permit includes adult day admission Sat & Sun for rider and pillion passenger)

Total: £35.00

 

4-WHEEL EVENT ‘WEEKEND’ CAMPING PACKAGE 

One adult:-

1 x 3-night Event ‘Weekend’ Camping Permit  (Fri-Sun) for one unit @ £20

A ‘unit’ is deemed as any size ground or roof tent, campervan, car/4×4 & caravan/trailer, motorhome, expedition truck … or simply sleeping in your vehicle!

(this permit includes adult day admission for 1 person Sat & Sun)

Total: £50.00 per unit

 

4-WHEEL EVENT ‘WEEKEND’ CAMPING PACKAGE 

Two adults:-

1 x 3-night Event ‘Weekend’ Camping Permit  (Fri-Sun) for one unit @ £20

A ‘unit’ is deemed as any size ground or roof tent, campervan, car/4×4 & caravan/trailer, motorhome, expedition truck … or simply sleeping in your vehicle!

(this permit includes adult day admission for 2 persons Sat & Sun)

Total: £80.00 per unit 

 

4-WHEEL EVENT ‘WEEKEND’ CAMPING PACKAGE 

Three adults:-

1 x 3-night Event ‘Weekend’ Camping Permit  (Fri-Sun) for one unit @ £20

A ‘unit’ is deemed as any size ground or roof tent, campervan, car/4×4 & caravan/trailer, motorhome, expedition truck … or simply sleeping in your vehicle!

(this permit includes adult day admission for 3 persons Sat & Sun)

Total: £110.00 per unit

 

4-WHEEL EVENT ‘WEEKEND’ CAMPING PACKAGE 

Four adults:-

1 x 3-night Event ‘Weekend’ Camping Permit  (Fri-Sun) for one unit @ £20

A ‘unit’ is deemed as any size ground or roof tent, campervan, car/4×4 & caravan/trailer, motorhome, expedition truck … or simply sleeping in your vehicle!

(this permit includes adult day admission for 4 persons Sat & Sun)

Total: £140.00 per unit

 

HOW TO BOOK:-

We no longer accept cheques, but there are still six ways to book Event ‘Weekend’ Camping Packages  for the ADVENTURE OVERLAND SHOW 2017:-

1. By emailing 4x4trading@talk21.com requesting a Camping Booking Form. Cut off date is 16th Sept 2017.

2.  In conjunction with a completed & returned Camping Booking Form, a BACS bank transfer can be made online up to 16th Sept 2017. You will receive confirmation of payment via email.

3. In conjunction with a completed & returned Camping Booking Form, by visiting any branch of Santander a cash payment can be made over the counter up to 16th Sept 2017. You will receive confirmation of payment via email.

4.  Telephone in advance via TicketSource up to 21st Sept 2017 (credit/debit cards accepted). These day admission/camping prices are discounted, but booking fees apply.

5.  Online in advance via TicketSource up to 21st Sept 2017 (credit/debit cards accepted). These day admission/camping prices are discounted, but booking fees apply.

6.  Pay at the gate upon arrival at Stratford-upon-Avon Racecourse 22nd, 23rd or 24th Sept 2017 (CASH ONLY, PLASTIC NOT ACCEPTED)

 

GENERAL INFORMATION:  Once an Event ‘Weekend’ Camping Package is purchased, you can come and go from site as you please as your day admission ticket/s covers access throughout the weekend. Your Camping Permit meanwhile remains in your vehicle’s windscreen.

Should you require additional camping or day admission at the last minute (e.g. friends/clubmates) joining you on the day even though you have already booked in advance, no problem! Additional Camping Permits can be purchased at the gate upon arrival at Stratford-upon-Avon Racecourse. The campsite is extremely large at the Racecourse, so there will always be space for them.

 

BOOKING ONLINE:  DAY ADMISSION TICKETS / EVENT ‘WEEKEND’ CAMPING PACKAGES 

Booking in advance online is possible via web ticketing agency TicketSource (credit/debit cards accepted). Simply click on the TicketSource logo below and follow their instructions. NOTE: Although slight savings can be made by booking online, a booking fee will be levied by the ticket agency.

The cut off date for online TicketSource bookings is 21st September 2017. Thereafter it’s possible to pay at the gate upon arrival at Stratford-upon-Avon Racecourse (CASH ONLY, PLASTIC NOT ACCEPTED)

 

BOOKING BY TELEPHONE:  DAY ADMISSION TICKETS / EVENT ‘WEEKEND’ CAMPING PACKAGES

A more personal approach to buying tickets in advance is also available via the telephone box office service where you can actually speak to an operator.

TicketSource operate their “Telephone Box Office” Monday to Friday from 9.00am – 7.00pm (excluding bank holidays) and Saturday from 9.00am – 5.00pm, up until the booking deadline of 21st Sept 2017. A call-back service operates outside of these hours. TicketSource can also accept secure credit card bookings.

NOTE: Booking Day Admission Tickets and/or Event ‘Weekend’ Camping Packages via the TicketSource “Telephone Box Office” incurs a £1.50 charge – this is in addition to the standard TicketSource booking fee.

Once booked and paid, TicketSource will send an e-ticket to your email address for you to print yourself. Bring this with you as your e-ticket will be scanned upon arrival.

 

PAY ON THE DAY:  DAY ADMISSION TICKETS / EVENT ‘WEEKEND’ CAMPING PACKAGES 

It is possible to pay upon arrival (CASH ONLY, PLASTIC NOT ACCEPTED) for Day Admission Tickets and Event ‘Weekend’ Camping Packages.  The nearest ATM cash dispenser is at the local Shell service station in Evesham Road, a 2 minute drive towards the town centre from Stratford-upon-Avon Racecourse.

 

EVENT OPENING TIMES – CAMPERS

Fri 22nd Sept 2017: Opens 13:00, closes 21:00. Thereafter for safety/security reasons a holding area will operate until 09:00 Saturday morning.

Sat 23rd Sept 2017: Opens 09:00 (trade & campers only), closes 21:00, thereafter for safety/security reasons a holding area will operate until 09:00 Sunday morning.

Mon 25th Sept 2017 – departure by 16:00

 

EVENT OPENING TIMES – DAY VISITORS

Sat 23rd Sept 2017: Show opens 10:00, closes 17:00

Sun 24th Sept 2017: Show opens 10:00, closes 16:00

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